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Wide Format Printing: Setting Up Your Document

How to use the Makerspace Wide Format Printer

Setting Up Your Document for Wide Format Printing

These instructions are for Microsoft Word 2016, but should work with most versions of Microsoft Word.

Setting Your Document Size

1) In a Microsoft Word Document, select the Layout Tab and then click Size. At the bottom of the menu, select More Paper Sizes...

 

2) In the Page Setup Dialog, change the Width and Height to the size of poster you would like. After entering a paper size, click Ok. You may receive an error message that some margins are outside the printable area - select ignore.

In Microsoft Word, you can make a document any size up to 22 inches by 22 inches. Below are some common sizes for posters:

Portrait (Tall)

Width: 17 inches     Height: 22 inches - This is double the length and height of normal, Letter sized paper. This is the largest document you can create in Microsoft Word that keeps the same proportions as Letter sized paper.

Landscape (Wide)

Width: 22 inches     Height: 17 inches - This is double the length and height of normal, Letter sized paper. This is the largest document you can create in Microsoft Word that keeps the same proportions as Letter sized paper.

NOTE: If you are changing the paper size on an existing document, your layout will be altered and you will need to update font size, picture sizes, and other layout elements to take full advantage of the new size.


Saving Your Document as a PDF

1) In Microsoft Word, select the File tab

2) Select Save As

3) Select a location save the document. In the Save As dialog box, in the Save as type drop-down menu, select PDF. In the File name field, enter a file name for the document, and then click save

These instructions are for Microsoft PowerPoint 2016, but should work with most versions of Microsoft PowerPoint.

Setting Your Document Size

1) In a Microsoft PowerPoint Presentation, select the Design tab and then click Slide Size. At the bottom of the menu, select Custom Slide Size...

 

2) In the Slide Size dialog, change the Width and Height to the size of poster you would like. After entering a Slide Size, click Ok. You may receive an error message about scaling current slides to the new size. Select either Maximize or Ensure Fit depending on your needs. If you do not like the result, you can undo the change by selecting the Undo icon in the top left of the window.

In Microsoft PowerPoint, you can make a slide any size up to 56 inches by 56 inches. Below are some common sizes for posters:

Portrait (Tall)

Width: 17 inches     Height: 22 inches - This is double the length and height of normal, Letter sized paper.

Width: 24 inches     Height: 31 inches - This is the widest that the printer can print and maintain the same proportions as Letter sized paper.

Landscape (Wide)

Width: 22 inches     Height: 17 inches - This is double the length and height of normal, Letter sized paper.

Width: 24 inches     Height: 18 1/2 inches - This is the widest that the printer can print and maintain the same proportions as Letter sized paper.

NOTE: If you are changing the slide size on an existing document, your layout will be altered and you will need to update font size, picture sizes, and other layout elements to take full advantage of the new size.


Saving Your Document as a PDF

1) In Microsoft PowerPoint, select the File tab

2) Select Save As

3) Select a location save the document. In the Save As dialog box, in the Save as type drop-down menu, select PDF. In the File name field, enter a file name for the document, and then click save

These instructions are for Photoshop CC 2018, but should work for most versions of Photoshop.

Creating a New Document

1) In the Preset Details section of the New Document dialog box, select Inches in the drop down menu to the right of the Width field.

2) In the Width and Height field, enter the size of your document

3) In the Resolution field, enter 300 Pixels/Inches

4) Click Create

 

 

Below are some common sizes for posters:

Portrait (Tall)

Width: 17 inches     Height: 22 inches - This is double the length and height of normal, Letter sized paper.

Width: 24 inches     Height: 31 inches - This is the widest that the printer can print and maintain the same proportions as Letter sized paper.

Landscape (Wide)

Width: 22 inches     Height: 17 inches - This is double the length and height of normal, Letter sized paper.

Width: 24 inches     Height: 18 1/2 inches - This is the widest that the printer can print and maintain the same proportions as Letter sized paper.

Resizing a JPEG or PDF

If you've already created a JPEG or PDF at a smaller size, you maybe able to use Photoshop to make it bigger.

1) Open the file in Photoshop by selecting File -> Open and then navigating to the file. After selecting the file, you may be given some additional options. You can make changes as needed or just click OK to use the defaults.

2) In the menu bar, select Image -> Image Size

3) In the Image Size dialog box, enter in the Width that you want the document. By default, Photoshop will automatically update the Height of the document to keep the same aspect ratio. 

To get the maximum size for your document, you may need to rotate the original image 90 degree before changing the size.

When using this method, some pixelation may occur when printing. It's always best to go back to the original document if possible.

Saving as a PDF

1) From the menu bar, select File -> Save As

2) Navigate to where you would like to save the file

3) In the Save As dialog box, in the Save as type drop down menu, select Photoshop PDF (*.PDF; *.PDP)

4) In the File name field, enter a name for the file

5) Click Save

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